📌 Purpose
- This document goes over how to start a Zoom meeting from the room PC in McKillop 116, as well as joining the meeting from an additional laptop connected to the HDMI source. It also covers some basic Zoom functions.
👥 Audience
🖥️ Applies To
🛠️ Instructions
Turn the system on from the Crestron panel. Select the “Lectern PC” input on the left and the “Projector” and “Touchscreen Display” sources at the bottom.
Log into the PC with your Salve credentials. If the login screen does not immediately display, you may need to turn the PC on from the cabinet in the back of the room.
Make sure the “Lectern PC USB” button is selected in the upper right of the Crestron panel.
There are two ways to start a Zoom meeting. A) Log in to Zoom through the SSO and start your meeting from the Zoom application. This is possible if you are a (co)host who has scheduled or been invited to the meeting previously. B) Join a Zoom meeting from an emailed link.
A) Double click on the Zoom icon.
On the Zoom login page, click on the SSO button. The identifier is “salve-edu” .zoom.us
This is usually auto-loaded on classroom computers but is good to know for reference.
Click “continue” and it will open the Microsoft login page in a browser. Use your Salve credentials to log in. It will probably ask you for 2 Factor Authentication. Please have your phone or second device ready.
Click through until you get to the Zoom application home page. You will see your scheduled meetings to the right of the window.
Click on a scheduled meeting or on the “new meeting” icon.
B) Double click on the Chrome icon. Search for the Microsoft Outlook login, or whichever service you use for email. For Outlook, use your Salve credentials (see previous images, above). It will probably ask you for 2 Factor Authentication. Please have your phone or second device ready.
Click on the link in your email for the Zoom meeting you want to join. Follow the prompts until you are successfully in the meeting. Depending on the host settings, you may need to wait until the host admits you from a waiting room. If you are the host, and have your settings set to do so, Zoom may not allow you into your own meeting until you log in to Zoom through the SSO. If that is the case, follow the “A” directions above.
Joining the Zoom meeting from a laptop
Plug your laptop into the HDMI cable at the podium. You may need a USB-C adapter. On the Crestron panel, select the “Wall Plate Right Laptop” input and the “Touchscreen Display” source button in the middle.
Use the Zoom login options described in the “Starting a Zoom Meeting from the PC” directions above.
Follow the directions to access the meeting either through the Zoom application or a link via email. Before you join the meeting, make sure the audio outputs and inputs are muted on your device. When joining the meeting, do not accept the “join computer audio” popup button when it appears. This ensures that the only audio source in the meeting is the room system, and that there will be no feedback from additional devices.
The USB connection for cameras/mic cannot be used with the laptop if a meeting is already using the cameras/mic through the room PC.
Additional Zoom topics
How to make someone a host
Click on “Participants” on the bottom of the Zoom window.
Go to the participant list that comes up on the right of the window. Hover over the name of the participant you would like to make a co/host. Clip on the ellipsis. Select “make host” or “make co-host". Confirm in the pop-up box.
How to mute participants
Click on the “Participants” icon at the bottom of the Zoom screen. Go to the list of participants that opens on the right. Hover over the name of the person you would like to mute and click on the “mute” button that appears.
How to use breakout rooms
Click on “More” on the bottom of the Zoom window. Click on the “breakout rooms” option. Select “Assign automatically” or “Assign manually” based on your preference. If you assign manually, you will be able to select which participants are in which breakout room.
How to rename a meeting
In the upper left corner of the Zoom window, click on where it says “[host’s name]’s Zoom Meeting”. You can then rename the meeting what you want. Make sure to click on the check mark icon, before closing the drop down window.
Students logging into Zoom
Students can refer to the “Starting a Zoom meeting from the room PC” section above. The SSO or email link options will work the same way for them.
💡 Troubleshooting & Tips
Zoom Audio and Video Settings
To check your audio and video settings on the room PC, click on the arrows near the audio and video icons in the lower left. Speaker and microphone should be "Echo Cancelling Speakerphone (Core-1)". Video should be "USB Capture SDI".
To test your speakers and microphone, click on "audio settings" at the bottom of the audio menu. You will see the test options to the right of the zoom window.
