How to Share Files on One Drive

📌 Purpose

• OneDrive is indeed a powerful tool for secure file storage and sharing. With 1TB of online storage per staff member, you can easily manage and share various types of files. Here's a quick guide on how to upload and share documents:

👥 Audience

• Students / Faculty / Staff

🖥️ Applies To

• Windows 

🛠️ Instructions

1. Open the Website

• Open your web browser (like Chrome, Edge, or Firefox).
• In the address bar at the top you can type in https://outlook.office365.com › mail or select the icon below:

2. Sign In

• You will see a sign-in page.
• Enter your Salve Regina email address (example: john.doe@salve.edu).
• Enter your password.
• Select Sign In.
  (If you're already signed in, you can skip this step.)

3. Open OneDrive

• Once you're signed in, look for the OneDrive icon
• Select the OneDrive icon to open your files.

4. Find the File or Folder

• Select Upload
• Browse through your OneDrive to find the file or folder you want to share.
• Select file or folder that you would like to transfer.

5. Share the File or Folder

• With the file or folder selected,Select the Share button (it looks like a person with a plus sign or a paper airplane).

6. Choose How to Share

• A window will pop up with sharing options.
• Select on "People you specify can view" (or similar wording).
• Choose the right permissions:
  • Can view – they can only look at the file.
  • Can edit – they can make changes to the file.

7. Add the Recipient

• In the box that says "Enter a name or email address", type the email of the person you want to share with.
• You can add more than one person if needed.

8. Send the Link

• Select the Send button.
• The person will receive an email notification with a link to the file or folder.

✅ What Happens Next?

• The person you shared with will get an email saying you shared a file.
• You can check with them to make sure they received it and can open the file.